Tips for Energizing Online Board Meetings
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Online board meetings are a great source of effective decision-making. However, if they’re not conducted properly, they could cause boredom and low engagement. To keep your virtual meetings lively be sure to follow these simple guidelines to improve the quality of your discussions and enhance efficiency.
Share the agenda before the meeting with all attendees to ensure that everyone is aware of what’s going to be discussed. Consider asking your board to be able to watch the meeting from a location that is peaceful and free of distractions. Make sure that they use the “raise hand function” of your software for virtual meetings when they want speak to avoid talking too much or losing the point.
Establish a maximum time limit for each topic in order to keep the meeting focused on the most important issues. This will allow everyone to take part and keeps discussions from getting off-topic or distracting other attendees. Encourage your board members to turn off their microphones when not talking to cut off background noises such as pets, kids and coworkers.
The last thing to do is conclude the meeting quickly. This is a way to show respect for the time and effort of your fellow board members. It is also a good practice to release the minutes when the meeting has ended. It also helps to simplify the process of recording and distributing minutes of meetings by using the built-in capabilities like inline task delegation.
Doing so will ensure that all board members are on the same page regarding what happened during the meeting and what must be done between meetings.