Management of Confidential Data Exchange
The protection of confidential data exchanges is an important issue that cannot be ignored. Any breach in the exchange of sensitive information could lead to costly and lasting reputational damage to any company.
Your staff members will need to collect and send confidential data to various parties. This is for various reasons. This could be a client’s bank account numbers or residence address, or even a medical record that goes to several hospitals. It could also include employee records that are shared with payroll companies or government agencies for various reasons.
Therefore, ensuring that confidential data is labeled and handled in all instances is vital to reduce the chance of security breaches during the transfer of sensitive information. This is the case even when your team has to collaborate with a third party that is unfamiliar with your security protocols.
Ensure all staff who handle confidential information are properly educated on your policies during their onboarding process. They must be kept informed throughout their employment. This will enable them to make better decisions in the moment when they’re faced with some new information that they’ve never heard of before.
Ensure that anyone handling sensitive electronic files should be individually identified with a unique password that prevents access by unintentional people. Physical files should be kept in a safe or file cabinet that is locked. only couriers with security protocols for confidentiality can access them. Encrypting the files prior to sending them out is also an effective method to prevent accidental disclosure.
