How to Exchange Important and Sensitive Documents
There are papers that carry the status of being important and sensitive since they contain information that could cause effects in the event of a security breach, such as personal data such as health and wellness records, or financial transactions. The documents used to have to be exchanged physically, which required many important participants ranging from accountants and executives to lawyers and other external and internal staff – to travel to exactly the same place at the exact same time in order to inspect them. It was a lengthy, expensive and polluting way to transfer documents that were vulnerable to theft and unauthorised access.
Sharing digital documents is a part of everyday business operations. Remote working and B2B purchasing are becoming more web-based. However, while this convenience is excellent for productivity, it comes with serious risks. Most business owners aren’t aware of the severity of these risks.
Cybercriminals can intercept emails, and use them for identity theft and other malicious activities. Additionally, it is difficult to keep track of who has seen and edited the documents sent by email.
A secure document exchange portal is a convenient method to share customer files, while keeping tabs on who has used and modified them. These tools are designed to comply with different data protection laws and offer a robust audit trail, making it easy to trace any possible issues back to the source. They also help businesses avoid penalties for data breaches that can be extremely damaging to their reputation and profits.
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