How to Get the Most Out of an Online Board Meeting
An online board meeting is a type of video conference that has remote attendees. Virtual meetings are designed to be more accessible to people who are unable to attend in person due to commitments at work, health issues or time constraints.
The ability to participate remotely can offer a variety of advantages, including cost savings on travel and reducing lost time due to scheduling conflicts. There are some differences between a virtual and an in-person meeting that can affect the effectiveness of the discussion.
If you’re in a different room from the others, it might be difficult to read the body language and facial expressions. This can lower the level of engagement in an online board meeting, particularly if board directors aren’t familiar with the technology or have issues using it.
One option is to incorporate a feature similar to a whiteboard in the boardroom application to encourage participants to collaborate and contribute. Another option is to record the meeting, so board members who are unable to attend can review justboardroom.com the meeting minutes afterward. Recordings can also be helpful to be shared with new board members.
Before the call starts, it is important to run through the technology. This will ensure that everyone can clearly hear and see. You can avoid problems during an event by checking for things such as updates to your computer software, camera settings and microphone settings. Requesting that each participant muffle themselves when they’re not speaking can help in reducing background noises and distractions.
