How to Create an Effective Meeting Agenda
Every kind of meeting, from a one-on-one conversation with a teammate, to an all-hands gathering to discuss organizational goals and major issues, requires a well-crafted agenda. An effective meeting agenda keeps everyone engaged in a constructive efficient manner while improving the efficiency of each participant as well as the overall group.
Define the goals of each item on the agenda. By defining the goal of each item participants will know what they can expect and be able to adjust their involvement accordingly. Clarity in the meeting’s objectives will ensure that the meeting does not deviate from its original purpose and is therefore more likely to be a success.
For each objective be clear about how the desired result will be attained. You can state the purpose of the goal, whether it is to gather information or make a decision or share information. It could also be a way to describe the procedure used to achieve the objective including seeking consensus or the possibility of a vote.
Include an estimated time for each agenda item. By providing an estimated time, participants can prepare for the discussion. They can also adjust their participation accordingly. It also allows leaders to determine if more time is required, or if the goal can be achieved www.boardroomliving.com/top-virtual-data-room-software-for-companies/ in less time.
Include “parking lots” items on your agenda. A parking lot is the perfect place to record thoughts, conversations, or topics that are relevant to the subject being discussed, but not necessary to be addressed in this meeting. This is especially beneficial for virtual meetings because it helps to avoid meetings being interrupted by conversations that are not related to the topic.
