Recruitment Chatbot: A How-to Guide for Recruiters

Recruiting Chatbots and Conversational AI

In this sample, the recruitment bots were used rather separately from other recruitment channels and information systems, which added to the need for configurations by the recruiters. The trends on the global job market set new requirements for organizations’ recruitment of workforce and human resource management practices. The mismatch of demand and supply of skills on the job market (Cappelli 2015) can cause large numbers of job applications, yet few relevant candidates.

• Having done the candidate pre-screening, you can design the chatbot to go ahead with scheduling interviews or pre-interview calls with designated employees or managers.
• For instance, Li et al. (2017) used Juji as an virtual interviewer to screen candidates.
• Chatbot technology has evolved significantly in recent years, and most now rely on some form of machine learning to process the user’s question and decide on the best way to answer it.
• P11 highlighted that in their organization the recruiters get an email notification when they receive a new application from an attraction bot.
• Although chatbot examples for recruiting are not used frequently today, they will likely be an important part of the recruiting process in the future.

With chatbots helping you save time and money by handling up to 80% of standard questions from candidates within minutes, it’s clear that the need for innovative recruitment solutions has never been greater. By comparison, more and more recruiters today are employing conversational AI—think of it as the next evolution of the traditional chatbot. Unlike conventional chatbot experiences, employing a self-service tool powered by conversational AI can deliver complex and nuanced answers and even escalate interactions to live recruitment staff.

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Not everyone who uses your chatbot will be on your site for job search purposes—in fact, the majority will probably be there for something else. Still, HR chatbots can capture the interest of users who aren’t necessarily job searching but who might know someone who’s a good fit for a role. Chatbots are also useful for helping you connect with passive candidates who stumble upon your website and decide to take a closer look. Candidates who are currently working a standard 9-to-5 aren’t typically job searching during normal business hours.

Also, it recommends skilled candidates to the recruiters and the hiring teams. Although there seem to be many advantages to using chatbots, there are a number of reasons why HR teams have not yet adopted chatbots in recruitment. Today, chatbots are far more common assisting users across a myriad of industries. It seems the hunger for timely answers and better communication beats the weariness of talking to a machine. It’s living proof that chatbots in recruitment can not only help your business save time and money but also eliminate unconscious bias giving equal opportunities to applicants of all backgrounds.

Chat Here. There.

Hiring bots can be used on a variety of platforms, including websites, social media, and messaging apps. Because chatbots rely on pre-populated responses, setting up a recruitment chatbot is a fairly manual process that requires the mapping of potential questions to answers and processes. This is one of the main differentiating factors between a traditional recruitment chatbot and conversational AI.

We wanted to leverage chatbots and conversational UI to develop a solution that would help Hybrid.Chat and the HR industry in general. Our team will design, build, and support a chatbot solution that’s tailored specifically to your business needs. The recruiting team says that one of the best benefits is that the chat feature captures a candidate’s interest in the moment even while they’re shopping—which is valuable in the competitive high-volume retail market.

Launch an interactive WhatsApp chatbot in minutes!

They also help improve candidate and employee experience, reduce human error, provide personalized assistance, and streamline HR processes. According to a study by Phenom People, career sites with chatbots convert 95% more job seekers into leads, and 40% more job seekers tend to complete the application. Most conversational recurring chatbots provide personalized responses based on the user’s profile and history, creating a more engaging and relevant experience for each individual. The tool also eliminates biased factors from conversations and offers valuable insights during interviews to promote fair hiring decisions. Additionally, it offers HR chatbots for different types of hiring, such as hourly, professional, and early career. Olivia by Paradox is a newcomer to the recruiting chatbot space and, according to their website, provides an AI assistant obsessed with improving and reinventing the candidate experience.

Even if you are already working with a certain applicant tracking system, you can use Landbot to give your application process a human touch while remaining efficient. As a job seeker, I was incredibly frustrated with companies that never even bothered to get in touch or took months to do so. As a recruiter, I used to be frustrated with the lack of time, resources, and an incredible tsunami of applications for every advertised position a devastating majority of which was not even qualified for the position. Beyond metrics, it’s important to make sure you are keeping your recruiting process human, despite your new found efficiency. While unconscious bias should be eliminated through standardized automated screens, this can actually be exacerbated in edge cases. Make sure you have sanity checks in place via metrics you track as opposed to letting artificial intelligence start to dominate your recruiting process.

Streamlining the recruitment process

A chatbot is able to field all of those questions and help each individual concurrently. While numerous HR chatbots are available in the market, the best ones are customizable, scalable, and integrated with existing human resources systems. After all, it’s essential to find a chatbot that fits your organization’s specific needs, so you can maximize its potential and achieve your recruitment goals. All in all, Paradox is most suitable for organizations that want to streamline their recruiting process and reduce manual work. If you also want to improve your candidate experience and hire faster and more efficiently, then also Paradox is your friend. With Dialpad, your recruiting team can consolidate all their different communications and conversations into one place.

Communicating via bots and messaging can unleash a richer exchange between candidates and employers. By supporting rich media such as voice recordings or video, these interfaces can give candidates a chance to show recruiters who they really are, how they speak, how they smile, etc.. And respectively, employers can also show candidates who they are too, sending personalized notes, funny GIFs and designing a bot that matches their style and tone. Your bot can walk the walk, and talk the talk — showing potential employees the company personality, so they’ll have a better idea of the culture and whether they fit in, right from the start.

You might have a preconceived notion about how a chatbot would converse in a crisp, robotic tone. Chatbots can be expensive to implement and maintain—especially if you’re purchasing this software separately from your contact center or communications platforms. Some candidates like to apply late at night, very early in the morning, or on the weekends. Most recruiters don’t work at these times – at least, we at Trengo don’t.

Extended job application forms may feel time-consuming to job candidates. Through a chatbot, candidates can provide that same information in a conversational way that feels less daunting. The Talent Acquisition teams at Zappos, Yodel and Dierbergs Markets use recruiting chatbots to attract qualified candidates and clear up time for recruiters to focus on higher value work. On top of that, the immediacy and 24/7 availability of chatbots provides an improved experience for their candidates. In a recent survey, it was found that 58% of the candidates prefer communicating with AI technology and recruitment bots, basically voice chatbots. And 66% rely on chatbots to schedule interviews and the necessary preparations.

Read more about https://www.metadialog.com/ here.

Andrea Gobatti

Author

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